School Policies

Academic Measurement & Schedules
All programs at Rockford Career College operate on a quarter-hour system. The length of each quarter is 10 weeks. A quarter credit hour is worth 10 clock hours of lecture, 20 clock hours of lab, or 30 clock hours of externship. For credits to be earned, a course must be completed with at least a grade of "D". Some courses may require a grade of "C" to be considered passing.

Standard academic load for full-time degree and diploma students is 12 or more credits during a given quarter. Part-time students receiving financial aid are required to carry a minimum of six credits per quarter.

Program Changes
Students are discouraged from changing their program from the one in which they were originally enrolled. Such changes are approved only with extenuating circumstances and with the permission of the Dean of Academics.

Academic Changes
Changes in programs, changes between full time and part-time status, adds/drops in the first week, and re-enrollment after termination or withdrawal can be made twice per year without an additional fee. After that, an administrative fee is charged. Consult the latest tuition/fee schedule for details.

Independent Class
Students can take a class independently if certain conditions are met. See your department chair for more information and approval.

Graduation Requirements
To graduate, students must:

  • Have a cumulative grade point average of 2.0
  • Complete the required number of credit hours and achieve passing grades in all required courses as well as satisfy any other program requirements
  • Fulfill any financial obligations to the college.
  • Successfully complete the Job Search Workshop class
  • Submit an Intent to Graduate Form to the college's Director of Institutional Compliance

At the end of a class, students may request an extension for a maximum of two weeks to complete any class work, assignments, or tests. Such a request must be made to the instructor and department chair. If such activities are not completed within the two-week timeframe, the course grade will be an "F".

Repeating a Course
To graduate a student must complete all courses in their enrolled program and attain a 2.0 average or better. Students who have withdrawn from or fail a course must repeat the course at their own expense. No course may be repeated more than once unless approved by the President and/or Dean of Academics. Each time the course is taken it will count towards the maximum program length and each prior attempt will be counted as unsuccessful and will be reflected in the CGPA. In no way may the student attempt more than one and one-half times the credit hours required to complete the program.

Official Withdrawal
To officially withdraw from Rockford Career College a student is required to notify the College in writing of intent to withdraw. The letter should be sent or given to your Program Director. The official Date of Determination is the date the letter is received by the College. A student who withdraws should meet with Financial Aid to discuss any financial responsibility and to complete the exit interview as required by Regulation. The refund policy goes into effect at this time and is calculated from your last date of attendance.

Unofficial Withdrawal
A student who ceases attending classes for more than fourteen (14) consecutive calendar days is automatically withdrawn from the College. The refund policy goes into effect at this time and is calculated from your last date of attendance.

Add/Drop Period
The add/drop period for any course is the first week of class each quarter, and requires the approval of the department chair or Dean of Academics.

Attendance & Absenteeism
There are no excused absences at Rockford Career College. Students are expected to attend class regularly and be on time. It is the student's responsibility to inform their instructors or the main office if they know they need to miss a class. Students are responsible for securing missed assignments and making up the class as required.

Dismissal from the College
Students may be dismissed from the college for actions considered detrimental to the college or the student body. The student may be dismissed for cause, including but not limited to:

  • Failure to make satisfactory academic progress
  • Failure to comply with the policies and regulations of the college
  • Improper conduct
  • Intoxication or disruptive behavior
  • Cheating or forgery submitted as original work
  • Violation of state or federal law

Transfer of Credit From Other Colleges
Applicants desiring to transfer to Rockford Career College from other accredited colleges must have official transcripts sent to Rockford Career College. Transcripts should be received prior to the start of classes so that proper schedules can be prepared. Only classes completed with a 2.0 “C” grade or better will be considered for transfer. Some courses may not be transferable due to the current standards in that particular field. Rockford Career College reserves the right to request a student who has successfully completed a course at another institution to take a proficiency examination to confirm that the student has remained proficient in the material and/or skill area and the level of proficiency meets the standards of Rockford Career College.

A student may not transfer more than 50% of total credits in program or 50% of technical program course credits toward graduation from Rockford Career College.

Transfer of Credit to Other Colleges
Since the primary reason for a student’s education at RCC is to obtain the skills and knowledge necessary for specific careers, most Rockford Career College courses have not been designed with transferability of credit in mind. Other institutions may accept some courses, but such decisions are entirely at the discretion of the receiving institution. In the absence of an articulation agreement between Rockford Career College and another institution, no one at RCC can represent that specific credits will transfer anywhere. Generally institutions accredited by the same accrediting agency are more likely to accept transfer credits from each other in the same or equivalent courses. The following is a list of the institutions with whom Rockford Career College has articulation agreements:

  • National American University
  • Kaplan University
  • Judson University
  • Concordia University (Wisconsin)
  • Cardinal Stritch University

Student Dress Codes
At Rockford Career College, our goal is to prepare students for the workforce. We believe that is best accomplished when we set the same expectations that an employer would require. For specific information about following the RCC dress code, go to: DRESS4SUCCESS@RCC

Academic Dishonesty
Acts of cheating, plagiarism, fabrication/falsification, and abuse of academic materials are punishable by a written warning, a failing grade, or expulsion from the college depending on the number of infractions.

Internet Policy
Access to the Internet at the college should be considered a privilege. Viewing of pornographic or otherwise inappropriate material is not permitted.

Sexual Harassment
The college expects that students will be free from unwanted sexual advances, threats, or coercion. Such behavior is grounds for disciplinary action, including expulsion. When harassment occurs, report it to your instructor or the college's Director of Human Resources.

Drugs & Alcohol
Illicit drugs and alcohol may not be brought to the college or consumed on college premises. Violators may be turned over to law enforcement authorities and be subject to other disciplinary action.