Grading & Academic Progress

Grading System

Rockford Career College uses the following grading system:

Grade Numerical Value Quality Point Rank
A 90-100 4.0
B 80-89 3.0
C 70-79 2.0
D 65-69 1.0
F Below 65 0.0
P Pass*  
* Externships only are pass/fail

An incomplete grade is issued only in cases where the student has made satisfactory progress throughout the course, but is slightly deficient in skills or lacking a few assignments. The grade is changed to "F" if the course is not completed within a reasonable period of time, usually two weeks. GPA Calculation The grade point average (GPA) is calculated at the end of each quarter. The accumulative grade point average (AGPA) is calculated at the same time and combines the grades earned during the current quarter and all previous quarters. To determine the grade point average, the quality point rank is multiplied by the credit hours for each course to determine the quality points. The total number of quality points is divided by the total number of credit hours completed during the quarter. Honor Students In recognition of scholastic achievement, full-time students (minimum of 12 credits per quarter) who earn a grade point average of 3.5 or above will be classified as follows:

Highest Honors 4.0
High Honors 3.75-3.99
Honors 3.5-3.74

Grading System

A Excellent 4 quality points per quarter
B Above Average 3 quality points per quarter
C Satisfactory 2 quality points per quarter
D Unsatisfactory 1 quality point per quarter
F Failed 0 quality points per quarter

 

SATISFACTORY ACADEMIC PROGRESS ( SAP) Credit Hour Programs

All students are required to maintain Satisfactory Academic Progress (SAP) toward the completion of their program. Statuses pertain to all students regardless of participation in Title IV Financial Aid. A student’s Satisfactory Academic Progress will be evaluated at the end of each term. This means maintaining a cumulative grade point average (CGPA) and a cumulative course completion pace (CCCP) that will ensure that the student will graduate within the maximum time frame and with a minimum CGPA of 2.0

Transfer Credits that are accepted toward a student’s educational program are counted as both attempted and completed hours.

Maximum Time Frame (MTF) is the maximum time length a student can attempt completion of a program. For credit hour programs, MTF is not more than 150 percent of the published length of the academic program and any necessary essential classes.

Maximum Time Frame
Normal Completion Time of Program Maximum Credits a Student May Attempt
92 credits 92 x 1.5 = 138

A student may not take longer than the maximum time frame to receive the Academic credential which the student enrolled and continue to receive Title IV Funds.

Cumulative Grade Point (CGPA) and Cumulative Course Completion pace (CCCP)

All students are required to maintain a specific grade point average based on the number of credit hours attempted in relation to the required Cumulative Grade Point Average (CGPA) in order to remain enrolled. Student progress is assessed and reported at the end of each term. A student is considered making Satisfactory Academic progress at the end of each term if their CPGA is 2.0 or higher in the first year and 3.0 thereafter and the students CCP is 67% or higher.

The CCCP is calculated by taking the cumulative credits earned and dividing it by the cumulative credits attempted.

Withdrawal from a course

When a student withdraws from a schedule course, the course will be included in the CCCP and be considered as an unsatisfactory attempt. 

Incomplete Grades

When a student attempts a course and requests an Incomplete, the Incomplete must be completed within two weeks of the end of the term. Failure to complete will cause the grade to be changed to a failing grade which will negatively affect the students’ CGPA and CCCP.

Repeat Courses

When a student repeats a course because the student withdrew or received a failing grade, the scheduled credit hours count in the CCCP. The last grade counts in the students’ CGPA in a repeated course.

Remedial Course work -Non-Punitive Grades

 A non-punitive grade is a grade that does not count as credit earned. The college does not offer courses that have a non-punitive grade, nor does the college offer remedial courses.

Additional Credential – Dual Degree

Students seeking an additional diploma or degree will have their maximum time frame increased by the necessary hours needed for a completion of the additional diploma or degree. All courses attempted and completed will be used in SAP calculations

Change of Program

A student electing to change program must do so with the understanding that graduation may be delayed. Any student desiring a change of program must schedule an appointment with the Academic Dean to discuss the effects of a change. A curriculum change will require a new enrollment agreement/addendum and possible financial aid repacking. All coursework previously attempted and part of the new curriculum will be applied and used in determining SAP compliance. This includes those courses students received a grade of A-F, W, or I. (See grading system for further definitions). The SAP standards will be recalculated under the new curriculum. A student who is placed on Financial Aid Warning/Probation must meet with the Academic Dean to determine eligibility to make a curriculum change due to SAP standards.

Meeting Standards of Satisfactory Progress:

The normal progression of SAP is

  • Academic Warning: This is issued at the end of the term when it is determined that a student is at risk of not meeting the academic standards (CGPA and/or CCCP). Students will be placed on

Academic Warning for the following reasons:

  • At risk of exceeding CCCP. Students who are at risk of not meeting CCCP requirements will be given one term of Academic Warning to achieve the minimum standards. Academic Warning is issued when a student’s CCCP falls below 67%
  • At risk of failure to meet CGPA. Students who are at risk of not meeting the minimum CGPA requirements will be given one term of Academic Warning to achieve the minimum CGPA. Academic Warning will be issued if a student’s CGPA falls below the minimum requirements for didactic and clinical levels as required in the Master program.
  • Academic Probation : At the end of Financial Aid Warning term , the student’s satisfactory progress is evaluated to determine if :
    • The student has returned to good standing
  • The student is placed on Academic termination/Financial Aid Probation. If the student is placed on Academic Termination/Financial Aid Probation the student loses eligibility at the end of the Financial Aid Warning unless the student appeals the decision when placed on Academic Termination/Financial Aid Probation.

The student has the following options when placed on Academic Termination/Financial Aid Probation

  • The student can go on extended Enrollment (refer to Extended Enrollment Policy) or the student has the option to appeal Academic Termination/financial Aid Probation.

Extended Enrollment Policy

A student dismissed due to not maintaining SAP is allowed to enroll for an extended enrollment period provided the Academic Appeals Committee determines that the student has the desire and ability to progress satisfactorily and agrees in writing to the following

  1. The student is not eligible for additional student aid while on extended enrollment status and is responsible for all financial arrangements
  2. The student must seek to correct academic deficiencies by retaking failed classes, practicing previously learned skills.
  3. All credits attempted count towards the CCCP and CGPA calculations.
  4. The Academic Dean and the student will review the student’s status to determine the course of action and minimum requirements to be achieved during the extended enrollment period.

Academic Appeal Procedures

Students have the option to appeal Academic Termination/Financial Aid Probation . The college has an Academic Appeals Committee, whose purpose is to review academic appeals. The following procedures are to be followed:

  1. The student must submit an appeal, in writing, to Rockford Career College, Appeals Boards, C/O Christine Lott 1130 South Alpine Rockford IL 61108. The appeal must include an explanation of the mitigating circumstances along with appropriate documentation. Mitigating circumstances could include: serious illness, severe injury, or death in the family during the term. Appropriate documentation could include: a physician statement, medical records, or a death certificate.
  2. The appeal must be filed by the end of the first week of the new term.
  3. The letter must include a signature from the student- no email appeals will be considered.
  4. The Academic Appeals Committee will meet within five days to determine whether the student has the desire and academic ability to progress satisfactory to warrant a suspension of SDAP standards. The college will notify the student of the appeal decision within five days from the receipt to f appeal documentation provided by the student, The notification will be in the form of a registered return receipt letter and emailed to the student’s school email address.
  5. If the Academic Appeals Committee accepts the appeal:
    1. The student will be placed on an Individual Academic Plan
  6. If the Academic Appeals Committee does not accept the appeal, the SAP standards will apply.

A STUDENT IS ALLOWED ONE AND ONLY ONE ACADEMIC AND SAP APPEAL AFTER BEING TERMINATED ACADEMICALLY.

SATISFACTORY ACADEMIC PROGRESS (SAP) - Clock Hour Program

All students are required to maintain Satisfactory Academic Progress toward the completion of their program. Statuses pertain to all students regardless of participation in Title IV Financial Aid. A student’s Satisfactory Academic Progress will be evaluated at the end of each payment period. This means maintaining a cumulative grade point average (CGPA) and cumulative course completion pace (CCCP) that will ensure that the student will graduate within the maximum time frame and with a minimum CGPA of 2.0.

Transfer Hours: That are accepted toward a student’s educational program are counted as both attempted and completed hours.

The maximum time frame for completing any program is the maximum amount of time a student would have to complete his or her program. A student may not attempt more than 1.5 times the number of months required to complete the program.

Maximum Time Frame Clock Hour Program

Normal Completion Time of Program

Maximum Months Student May Attempt

 12 Months

12 X 1.5 = 18 Months

 

 A student may not take longer than the maximum time frame to receive the Academic credential which the student enrolled and continue to receive financial aid.

All students are required to compete at least 360 clock hours out of the 400 clock hours of each payment period ( 6 months) and maintain a GPA of 2.0. No Title IV funds are disbursed until the student has satisfactory passed all courses and successfully completed 360 hours of the 400 scheduled clock hours and 25 weeks.

A student’s CGPA and CCCP are calculated at the end of each 6-month payment period. A student is considered to be maintaining Satisfactory Academic Progress at the end of the payment period if his or her CGPA is 2.0 or higher and the CCCP is 67% or higher.

Withdrawal from a Course: When a student withdraws from a scheduled course, the course will be included in the CCCP and be considered as an unsatisfactory attempt. 

Incompletes: When a student attempts a course and requests an Incomplete, the Incomplete must be completed within one week of the end of the payment period. Failure to complete the course will cause the incomplete grade to be changed to a failing grade, which will negatively affect the student’s CGPA and CCCP.

Repeat Courses: If a student repeats a course, withdrew or received a failing grade, the scheduled clock hour’s count in the CCCP. When a student repeats a course, the last grade counts in the student’s CGPA.

Additional Credential – Dual Degree: Those students seeking an additional diploma or degree will have their maximum time frame increased by the necessary hours needed for a completion of the additional diploma or degree. All coursework attempted and completed will be used in SAP calculations.

Remedial Course work -Non-Punitive Grades: The College does not offer courses that have a non-punitive grade, nor does the college offer remedial courses.

Additional Credential – Dual Degree

Students seeking an additional diploma or degree will have their maximum time frame increased by the necessary hours needed for a completion of the additional diploma or degree. All courses attempted and completed will be used in SAP calculations

Change of Program

A student electing to change program must do so with the understanding that graduation may be delayed. Any student desiring a change of program must schedule an appointment with the Academic Dean to discuss the effects of a change. A curriculum change will require a new enrollment agreement/addendum and possible financial aid repacking. All coursework previously attempted and part of the new curriculum will be applied and used in determining SAP compliance. This includes those courses students received a grade of A-F, W, or I. (See grading system for further definitions). The SAP standards will be recalculated under the new curriculum. A student who is placed on Financial Aid Warning/Probation must meet with the Academic Dean to determine eligibility to make a curriculum change due to SAP standards.

Meeting Standards of Satisfactory Progress:

 The school will notify the student in writing of the results of the Satisfactory Academic Progress (SAP) calculation. If the results of the evaluation indicate that the student is not maintaining Satisfactory Academic Progress.

 Because the program is only evaluated at the midpoint of the program there is no financial warning and EWCNM requires students to submit an appeal when they are not meeting SAP standard.

  •  Academic Probation : At the end of first payment period of the program (Midterm) the student’s satisfactory progress is evaluated to determine if the student is meeting SAP requirements. If the student is not meeting SAP requirements the following is applied:
    • The student is placed on Academic termination/Financial Aid Probation. If the student is placed on Academic Termination/Financial Aid Probation the student loses eligibility unless the student appeals the decision when placed on Academic Termination/Financial Aid Probation.
  • The student has the following options when placed on Academic Termination/Financial Aid Probation:
    • The student can go on extended Enrollment (refer to Extended Enrollment Policy)
  • The student has the option to appeal Academic Termination/financial Aid Probation.

Extended Enrollment Policy

A student dismissed due to not maintaining SAP is allowed to enroll for an extended enrollment period provided the Academic Appeals Committee determines that the student has the desire and ability to progress satisfactorily and agrees in writing to the following

  1. The student is not eligible for additional student aid while on extended enrollment status and is responsible for all financial arrangements
  2. The student must seek to correct academic deficiencies by retaking failed classes, practicing previously learned skills.
  3. All credits attempted count towards the CCCP and CGPA calculations.
  4. The Academic Dean and the student will review the student’s status to determine the course of action and minimum requirements to be achieved during the extended enrollment period.

Academic Appeal Procedures

Students have the option to appeal Academic Termination/Financial Aid Probation. The college has an Academic Appeals Committee, whose purpose is to review academic appeals. The following procedures are to be followed:

  1. The student must submit an appeal, in writing, to Rockford Career College, Appeals Board, C/O Christine Lott 1130 South Alpine Rockford IL 61108. The appeal must include an explanation of the mitigating circumstances along with appropriate documentation. Mitigating circumstances could include: serious illness, severe injury, or death in the family during the term. Appropriate documentation could include: a physician statement, medical records, or a death certificate.
  2. The appeal must be filed by the end of the first week of the new term.
  3. The letter must include a signature from the student- no email appeals will be considered.
  4. The Academic Appeals Committee will meet within five days to determine whether the student has the desire and academic ability to progress satisfactory to warrant a suspension of SDAP standards. The college will notify the student of the appeal decision within five days from the receipt to f appeal documentation provided by the student, The notification will be in the form of a registered return receipt letter and emailed to the student’s school email address.
  5. If the Academic Appeals Committee accepts the appeal:
    1. The student will be placed on an Individual Academic Plan
  6. If the Academic Appeals Committee does not accept the appeal, the SAP standards will apply.

A STUDENT IS ALLOWED ONE AND ONLY ONE ACADEMIC AND SAP APPEAL AFTER BEING TERMINATED ACADEMICALLY.